Time is Money – Don’t Lose Track of It

Feel time slipping through your fingers? What about slipping through your HR departments’ resources?  What is the solution? Chances are, whether you are an employer or an employee, these are important questions worth considering. Let us begin by taking a look at time management from an individual’s standpoint.

Time in Service, Time Off on the Books- Ask an employee how much vacation time they have coming to them and you will get an immediate response. It may not be accurate, but perception is individual. Similar questions are posed to the HR department or the line managers, and unless there is an easy method of calculating accrued vacation time, chances are the answer may need to be verified. If information on accrued time were readily available to the general employee population, valuable time could be saved by not having to track down the person(s) in charge of the rosters, the manual calculation of time off on hand, and so forth. When someone is considering going on a vacation is not the only time that questions such as “when can I take a vacation?” or “how much time off do I have in the bank?” People are curious for all sorts of reasons. With an automated system that is easily accessible to everyone, interruptions for time off management are minimized. Manual calculations and information storage are subject to human error, time allocated that could be better utilized, and waiting for an answer is frustrating to the employee as well.

Impact of Time Management on Business- Manually maintaining time management records is a time consuming part of doing business. Time cards, time sheets, overtime requests, vacation and sick leave requests are an entire catalog of documentation that requires hands-on management on a daily basis. This is not only costly from a time standpoint; the actual financial impact of this manual method is wasteful, as the margin for error is increased. If your business hires dozens, or even hundreds of employees then just imagine the time wasted trying to answer questions about time due, time taken year to date, and things of that nature. The valuable time of HR personnel can be put to better use other than running errands trying to be accurate calculating time.

By automating the HR function, time management can be kept up to date with simple key strokes, time cards become obsolete, and efficiencies abound. The efficacy of automation replaces burdensome documentation and storage/retrieval issues and places valuable savings and bottom line performance.

Automated systems for payroll maintenance place the burden for accuracy in the hands of the individual, and with individual Personal Identification Numbers (PIN), the chances of tampering is minimized. Not only can hours per day or week be calculated, overtime and accrued sick or vacation time is accurate without question or debate. This feature alone can save any sized company valuable resources.

Should spur-of-the-moment questions come up, supervisors have real time information at their fingertips, thereby providing a fully informed base of information for decision making.The possibility for unapproved or unauthorized time away from work, paid or unpaid becomes a moot point, as automation provides consistent and accurate information.

Satisfying the employee’s need for information on time management, as well as line management for decision-making being accurate, an automated HR system handles this facet of record keeping seamlessly.

How do you manage your time?